The Document Views report is available to Administrators and Viewers and provides a complete audit trail of who has viewed a specific document in the Room. It shows the viewer’s name, email address, team, the exact date and time of the view, and even the search phrase they used when locating the document. Use this report to track engagement and maintain a detailed audit history for any document.
How to run the report:
Step 1: Log in to the Ansarada Data Room
Log in at dash.ansarada.com.
Step 2: Go to the Left menu
Under View, select Reports.
Step 3: Select the Document Views link
Under Documents, choose Document views.
Step 4: Select the document
Find the document you want to audit. On the far right, click the Report icon.
Step 5: Review the report
FAQs
What does the Document Views report show?
What does the Document Views report show?
It lists every recorded document view, including the viewer’s details, their team, view timestamp, and any search phrase used to locate the document.
Who can access this report?
Who can access this report?
The report is available to Administrators and Viewers.
Does this report include external and internal user views?
Does this report include external and internal user views?
Correct. Anyone who access the files from the Document Index or from a donwloaded version will be registered as a view in the Document Views report.
Does the report shows the users duration when viewing a file?
Does the report shows the users duration when viewing a file?
No you will be able to see only the moment when your users have opened the file from the downloaded version or from the browser version.
Where can I export this report?
Where can I export this report?
The Document Views report opens as a webpage and does not provide a direct export option, but you may manually capture or copy the displayed data if required.
(Based on the file: no export option is described.)
Does the document views report tracks if a person- who is not a data room- opens a downloaded file?
Does the document views report tracks if a person- who is not a data room- opens a downloaded file?
If a user who is not a user within your data room opens a downloaded version of a file, the view will be registered under the user who originally downloaded the document.