Procedures
Accessing Obligation Modules and Topics
Access Obligation Modules and Topics via the Main Menu:
From the Main Menu, select Obligations | Work with Obligation Modules and Topics.
The ‘Obligation Modules and Topics’ list Page is displayed.
Accessing Obligations
Access Obligations via the Main Menu:
From the Main Menu, select Obligations | Work with Obligations records.
Note:
The Obligations Module must be installed for this menu option to appear.The ‘Obligations’ list Page is displayed.
Accessing Obligation Alerts
Access Obligation Alerts via the Main Menu:
From the Main Menu, select Obligations | Work with Alerts.
The ‘Obligation Alerts’ Page is displayed.
Update the Owner and Notify
Each Module has at least one Topic. Each Topic has at least one Obligation. Each Obligation has zero or more Sub Obligations. This Module family will always start with the same Owner at every level. TriLine GRC provides a cascading or trickle facility to update the Owner at the level Module or Topic level, and have ONLY that Owner replaced in that entire family.
This Trickle facility also applies to Notify.
Module Trickle Update
This update will change the old Owner to the new Owner all the way from this Module down through to all it’s Sub Obligations, where the old Owner’s name is the same. So the Trickle update is like for like, and leaves other Owners in this family unchanged. Ditto Notify.
Access Obligation Modules and Topics.
Click on the
Modules
tab. Click the Owner 1 of the Module to be changed.Select and click on the new Owner 1 from the dropdown list. If required, repeat for any or just the Notify 2 fields.
The changed cells will be lightly shaded. Click the
Trickle
checkbox 1. Click thePreview Changes
2 button to only shows rows which have changes to be Saved. Click theSave Changes
3 button to complete the updates, or click theCancel Changes
4 button to cancel the updates.
Note: Not clicking theTrickle
checkbox will result in only the Module Owner being updated.A message will be displayed informing the update was successful.
Topic Trickle Update
This update will change the old Owner to the new Owner all the way from this Topic down through to all it’s Sub Obligations, where the old Owner’s name is the same. So the Trickle update is like for like, and leaves other Owners in this family unchanged. Ditto Notify.
Access Obligation Modules and Topics.
Click on the
Topics
tab. Click the Owner 1 of the Topic to be changed.Select and click on the new Owner 1 from the dropdown list. If required, repeat for any or just the Notify 2 fields.
The changed cells will be lightly shaded. Click the
Trickle
1 checkbox. Click thePreview Changes
2 button to only shows rows which have changes to be Saved. Click theSave Changes
3 button to complete the updates, or click theCancel Changes
4 button to cancel the updates.
Note: Not clicking theTrickle
checkbox will result in only the Topic Owner being updated.A message will be displayed saying the update was successful.
Topic Will Never Apply Update
Use this feature to stop all notifications from this Topic, and all underlying Obligations and Sub Obligations.
Access Obligation Modules and Topics.
Click on the
Topics
tab. Click theWill Never Apply
1 Topics. ClickSave Changes
2 button.Will Never Apply
is saved to this topic and this change is saved to all Obligations and Sub Obligations of this Topic.
Obligation and Sub Obligation Owner Update
Note: The following procedure can be used to update the Notify field.
Open the Obligation or Sub Obligation. Click the Integration tab. Click the Owner 1dropdown field.
Select and click on the new Owner 1 from the dropdown list.
If required, an optional Reason, or Tags, may be added. Click the Save icon 1.
A message will be displayed saying the update was successful.
Creating a Compliance Process from an Obligation
See Creating Source Obligation
Creating a Process Control from an Obligation or Sub Obligation
See Creating Source Obligation
Link from Obligation or Sub Obligation
The following is applicable to all Modules Link except Process Controls.
Open the Obligation or Sub Obligation. Click the TriLine GRC Links tab 1. Click the Module tab 2 to Link from. Click the Link dropdown field 3. Select and click the record 4 to link.
Click the New Link 1 icon.
The new linked record 1 is displayed.
Delete Link from Obligation or Sub Obligation
The following is applicable to all Modules Link including Process Controls.
Open the Obligation or Sub Obligation. Click the TriLine GRC Links tab 1. Click the Module tab 2 to Link from. Click the Delete Link icon 3 of the record to be de-linked.
Click the OK to complete the delete, or Cancel.
The record will no-longer be displayed in the list.
Link from Obligation or Sub Obligation to Process Control
Open the Obligation or Sub Obligation. Click the TriLine GRC Links tab 1. Click the Process Control tab 2. Click the Link dropdown field 3. Select and click the Compliance Process 4 to link.
All Process Controls for this is Compliance Process will be listed. Select the Process Control’s 1 to be linked.
Click the Save icon 1.
The new linked Process Control records 1 are displayed.
Also the Process Control’s Compliance Process record 1 is linked.
To remove the Process Control links, follow the steps in Delete Link from Obligation or Sub Obligation.
Accessing Unresolved Obligations Updates
Access Unresolved Obligations Updates via the Main Menu:
From the Main Menu, select Obligations | Unresolved Obligations Updates.
The ‘Unresolved Obligations Updates’ page is displayed.
Resolving the Obligation Updates
See Unresolved Obligations Update .
Accessing Obligations Gap Analysis
Access Obligations Gap Analysis via the Main Menu: