System Groups control access to functions within the system. This is different to Security Groups which control access to records.
⚠️ System Group options and names are fixed and not customisable. Only Administrators can add and remove Positions from System Groups.
ℹ️ System Groups will determine what functions a user is able to see and use.
There are 20 types of System Groups. They are as follows:
ℹ️Administrators
Complete access to ALL modules and their Maintenance menu options
Edit, Create, View rights on ALL SYSTEM-WIDE records and reports
ℹ️Administrators - Compliance
Complete access to all Compliance module Maintenance menu options
Edit, Create, View rights on ALL COMPLIANCE records and reports
ℹ️Administrators - Contracts
Complete access to all Contracts module Maintenance menu options
Edit, Create, View rights on ALL CONTRACTS records and reports
ℹ️Administrators - Control Inventory
Complete access to all Control Inventory module Maintenance menu options
Edit, Create, View rights on ALL CONTROL Inventory records and reports
ℹ️Administrators - Documents
Complete access to all Documents module Maintenance menu options
Edit, Create, View rights on ALL DOCUMENTS records and reports
ℹ️Administrators - Events
Complete access to all Events module Maintenance menu options
Edit, Create, View rights on ALL EVENTS records and reports
ℹ️Administrators - KRI
Complete access to all KRI module Maintenance menu options
Edit, Create, View rights on ALL KRI records and reports
ℹ️Administrators - Registers
Complete access to all Registers module Maintenance menu options
Edit, Create, View rights on ALL REGISTERS records and reports
ℹ️Administrators - Risk
Complete access to all Risk module Maintenance menu options
Edit, Create, View rights on ALL RISK records and reports
ℹ️Create Compliance Process
Access to create Compliance records
ℹ️Create Contract
Access to create new Contracts records
ℹ️Create Control Inventory
Access to create new Control Inventory records
ℹ️Create Document
Access to create new Document records
ℹ️Create KRI
Access to create new KRI records
ℹ️Create Risk
Access to create new Risk records
ℹ️Dashboard Designers
Access to create/design new dashboards
ℹ️Super Users
View rights on ALL SYSTEM-WIDE modules, records and reports
Edit, Create, View rights on Reports and Dashboards
❗️ Important to consider: CANNOT be allocated Tasks or Record Responsibility
💡Great for: those who need visibility of all records but who typically don’t perform Ansarada GRC tasks or who may have responsibility for generating reports for the Board
Auditors, CEO, Company Secretary
ℹ️View Control Inventory
Access to view Control Inventory module (main menu ribbon)
❗️Note: user will only be able to view control inventory items that are permitted by the Security Groups to which they are assigned
ℹ️View Dashboard
Access to view Dashboard option (main menu ribbon)
❗️Note: user will only be able to view dashboard items that are permitted by the Security Groups to which they are assigned to
ℹ️View Reports
Access to view Reports option (main menu ribbon)
❗️Note: user will only be able to view reports permitted by the Security Groups they are assigned to
❗️Default settings of View Control Inventory, View Dashboard and View Reports System Groups: if no positions are assigned to the system group, every position will have access to the module/option, subject to their Security Group rights or a record's Security Group rights.