System Groups control access to functions within the system. This is different to Security Groups which control access to records.

System Group options and names are fixed and not customisable. Only Administrators can add and remove Positions from System Groups.

System Groups will determine what functions a user is able to see and use.

There are 20 types of System Groups. They are as follows:

  • Administrators

    • Complete access to ALL modules and their Maintenance menu options

    • Edit, Create, View rights on ALL SYSTEM-WIDE records and reports

  • Administrators - Compliance

    • Complete access to all Compliance module Maintenance menu options

    • Edit, Create, View rights on ALL COMPLIANCE records and reports

  • Administrators - Contracts

    • Complete access to all Contracts module Maintenance menu options

    • Edit, Create, View rights on ALL CONTRACTS records and reports

  • Administrators - Control Inventory

    • Complete access to all Control Inventory module Maintenance menu options

    • Edit, Create, View rights on ALL CONTROL Inventory records and reports

  • Administrators - Documents

    • Complete access to all Documents module Maintenance menu options

    • Edit, Create, View rights on ALL DOCUMENTS records and reports

  • Administrators - Events

    • Complete access to all Events module Maintenance menu options

    • Edit, Create, View rights on ALL EVENTS records and reports

  • Administrators - KRI

    • Complete access to all KRI module Maintenance menu options

    • Edit, Create, View rights on ALL KRI records and reports

  • Administrators - Registers

    • Complete access to all Registers module Maintenance menu options

    • Edit, Create, View rights on ALL REGISTERS records and reports

  • Administrators - Risk

    • Complete access to all Risk module Maintenance menu options

    • Edit, Create, View rights on ALL RISK records and reports

  • Create Compliance Process

    • Access to create Compliance records

  • Create Contract

    • Access to create new Contracts records

  • Create Control Inventory

    • Access to create new Control Inventory records

  • Create Document

    • Access to create new Document records

  • Create KRI

    • Access to create new KRI records

  • Create Risk

    • Access to create new Risk records

  • Dashboard Designers

    • Access to create/design new dashboards

  • Super Users

    • View rights on ALL SYSTEM-WIDE modules, records and reports

    • Edit, Create, View rights on Reports and Dashboards

    • Important to consider: CANNOT be allocated Tasks or Record Responsibility

    • Great for: those who need visibility of all records but who typically don’t

      perform TriLine GRC tasks or who may have responsibility for generating reports for the Board

      • Auditors, CEO, Company Secretary

  • View Control Inventory

    • Access to view Control Inventory module (main menu ribbon)

    • Note: user will only be able to view control inventory items that are permitted by the Security Groups to which they are assigned

  • View Dashboard

    • Access to view Dashboard option (main menu ribbon)

    • Note: user will only be able to view dashboard items that are permitted by

      the Security Groups to which they are assigned to

  • View Reports

    • Access to view Reports option (main menu ribbon)

    • Note: user will only be able to view reports permitted by the Security Groups they are assigned to

Default settings of View Control Inventory, View Dashboard and View Reports System Groups: if no positions are assigned to the system group, every position will have access to the module/option, subject to their Security Group rights or a record's Security Group rights

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