Task Teams are used to allocate tasks to a group of Positions. Task Teams can be allocated to Process Controls, Risk Treatment and Event Tasks. For example, all Branch Managers could be members of the ‘Branch Managers’ Task Team and the team could be allocated to a monthly Reporting task.
Task Teams are identified by the letters (TT) next to the group name within the Actioned By lists.
Task Team entry (TT) in an ‘Actioned By’ List
You can display Records that Task Teams are assigned to and the Security Groups that they are members of. See Show Task Team Usage.
The Task Teams tab
Task Team can be added, edited and deleted from the Task Teams tab.
'The ‘Task Teams’ tab
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| The ‘Task Teams’ tab elements |
ID | Item | Description |
1 | Column Headers | Use the controls in the Column Headers to filter the Records in the list. |
2 | Text Field Filter | Enter some text to display only those Task Team list entries that match this text. |
3 | Task Team list | Displays the list of Task Teams in your Ansarada GRC system. |
4 | ‘Edit Task Team’ icon | Click this icon to edit the related Task Team. |
5 | ‘Delete Task Team’ icon | Click this icon to delete the related Task Team. The Delete icon appears when the Task Team is not being ‘used’. |
6 | Show ‘Members’ icon | Click this icon to show and change the Position’s in this Task Team. |
7 | ‘Show Usage’ icon | Click this icon to view all Records associated with the Task Team. |
8 | Page Navigation Panel | Use the scroll bar to move through the number of Task Team Records. |
9 | ‘Add Task Team’ icon | Click this icon to add a new Task Team. |
10 | ‘Reset Grid’ icon | Click this icon to reset the grid to the default view. |
Show a Task Team’s Members
Click on a Show Members 1 icon to show the Membership list next to the Task Team’s list.
'The ‘Task Team Membership’ list
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| The ‘Security Group Membership’ list elements |
ID | Item | Description |
1 | Show ‘Members’ icon | Click this icon to show the Position’s in this Task Team. |
2 | Task Team title | The Task Team who’s Membership we are viewing. |
3 | Members list | Displays the list of Positions in your Ansarada GRC system. The Positions who are ‘checked’ as members of this Task Team are displayed at the top of the list. |
4 | Membership checkbox | Ticked check boxes are Position’s in this Task Team. Unticked check boxes are Positions not currently in this Task Team, but can be selected to be in this Task Team. |
5 | ‘Save’ icon | Click this icon to Save changes to the membership of this Task Team. |
6 | ‘Close’ icon | Click this icon to Close this window. |
Show where a Task Team is Used
This window shows all Security Groups, responsibilities and task actioned by roles that this Task Team has in the Ansarada GRC system.
Click on a Show Usage 1 icon on the Task Teams tab.
The ‘Show Usage’ window displays.
'The ‘Show Usage’ window
ID | Item | Description |
1 | Task Team title | The Task Team who’s Usage we are viewing |
2 | Modules tabs | Click each tab to which record this Task Team has a role or is used. |
3 | Page Navigation Panel | Use the controls in this panel to move between List Pages and set the number of Records to display per-page. |
4 | Column Headers | Use the controls in the Column Headers to filter the Records in the list. |
5 | Usage list | Displays the Usage list of this Task Team. |
6 | ‘Close’ icon | Click this icon to close the window |