Understand how user and team visibility works in Workflow based on room roles and Workflow security permissions.
Room role: Administrator or Viewer
Add, edit and delete comments | @Mention people in comments | Assign people to items | Share access to a Tab | |
Can manage | ✓ | ✓ | ✓ | ✓ Can share with any internal or external team |
Can edit | ✓ | ✓ | ✓ | ✘ |
Can view | - Can only view comments | - Can see people’s names in @mentions | - Can see assigned people to items | ✘ |
No access | ✘ | ✘ | ✘ | ✘ |
Room role: Publisher or Limited Viewer
Add, edit and delete comments | @Mention people in comments | Assign people to items | Share access to a Tab | |
Can manage | ✓ | ✓ | ✓ | ✘ |
Can edit | ✓ | ✓ | ✓ | ✘ |
Can view | - Can only view comments | - Can see people’s names in @mentions | - Can see assigned people to items | ✘ |
No access | ✘ | ✘ | ✘ | ✘ |
Room role: Guest
Add, edit and delete comments | @Mention people in comments | Assign people to items | Share access to a Tab | |
Can manage | ✓ | ✓ | ✓ | ✓ Guests can only share a tab with their own team and sub-team |
Can edit | ✓ | ✓ Can @mention anyone with access to the tab | ✓ Can assign tasks to anyone with access to the tab | ✘ |
Can view | - Can only view comments | - Can see people’s names in @mentions | - Can see assigned people to items | ✘ |
No access | ✘ | ✘ | ✘ | ✘ |