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Share Workflow with external team
Share Workflow with external team

Internal Team can collaborate in Workflow with the External Team.

Janet Fernandez Coronado avatar
Written by Janet Fernandez Coronado
Updated over a week ago

Sell-side or internal users can now easily share their workflow tab with external team, enabling seamless collaboration between both sides.

How to share workflow tab with External Team

To share a workflow tab with an external team, follow these steps:

1. Navigate to the specific workflow tab you want to share.

2. Click on Share in the top right corner of the page. Alternatively, click on the tab's Action Menu (three dots next to the tab name) and select Share from there.

3. A share dialog will appear. Choose the permission you want to grant to the external team:

Permission

Description

No access

People in this external team won't be able to see your workflow tab, and you won't have the option to assign items to them.

Can view

People in this external team can view actions and tasks in this workflow tab, but can't make changes.

Can edit

People in this external team can view, edit, and create new items in this workflow tab.

Can manage

People in this external team have full access to manage all aspects of this workflow tab, including ability to set permission (on their own team), rename and delete the tab.

4. Click Save and Share to confirm your action. You'll see a confirmation message in the bottom right corner to let you know it's been saved.


⚠️Good to know

  • Once the workflow tab is shared with external teams, they will have access and can see members of the internal teams who also have access to this workflow.

  • External users have all the relevant view/edit rights as other workflow users once they are invited into a collaborative workflow.

  • External teams can only manage access or share the workflow tab with their own team and sub-team members.

  • Internal team users can assign tasks to the external team once a workflow tab is shared, and vice versa.

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