This feature allows Administrators and Publishers to update documents by uploading a new version ensures all users always access the most current file without creating duplicate documents in the Data Room. This helps keep your document index clean while maintaining a full version history.
Replace an existing document in the room with an updated version
Step 1: Log in to the Ansarada Data Room
Log in at dash.ansarada.com
Step 2: Locate the document
Go to "Manage Documents," select locate the document you want to update with a new version
Step 3: Update the document with the new version
Click the three lines to the right of the document, then click Edit. Locate the new document you want to upload.
Step 4: Select the upload settings
Check the Document number and Name that will appear in the document index.
Update them if needed.The option Notify affected users when document is updated is turned off by default. Select the checkbox if you want users to receive a notification about the update.
Press Save to update the document in the room.
FAQs
Can I bulk update documents in the room with newer versions?
Can I bulk update documents in the room with newer versions?
The room will automatically detect matching documents that have the same name, type, and location. When you bulk upload, documents that meet these conditions will replace the older versions in the room.
Can I update a document without it being visible to external users?
Can I update a document without it being visible to external users?
You can disable the document in the room before updating it with a newer version, and then enable it to make it visible to external users.
How can I check a previous version of the document?
How can I check a previous version of the document?
The document history will show previous versions of the document that have been uploaded, including the date, time, and name of the person who made the update. You have the option to restore any previous version of the document using the Restore button.
How can I check who has received a notification about the document?
How can I check who has received a notification about the document?
You can check the Document Notifications tool to see who has received notifications about the document.
Can I hide a file I've already uploaded?
Can I hide a file I've already uploaded?
You can hide files by disabling them, see the instructions here.