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Freeze Deal Room

Freeze a Room so that it remains open in a read-only state. Stop further changes at the end of your deal prior to closing the room.

Ciara Martin avatar
Written by Ciara Martin
Updated over 2 weeks ago

️ℹ️This feature is only accessible to Admins.

If you wish to store your data with us you can take advantage of Ansarada Always™. Keep your documentation continuously updated and accessible on the platform for a fraction of the cost.

To find out more please reach out to Ansarada support!

Rooms are typically frozen towards the end of a deal, before it is closed. When Rooms are frozen they're still live and accessible, but no changes can be made in them and are effectively read-only. Billing for the data room will continue as normal.

To Request Room Freeze -

📧 Email Ansarada Support ([email protected]) requesting that the Room be frozen. In the email please include:

  • the Room name.

  • date and time the Room needs to be frozen.

  • who should still have Admin rights post freeze

Our Support team will respond via email once the Room is frozen, or if they require anymore information.

If you are looking to close the room completely when the deal has ended, please note that once the Room is disabled no one can access it. Files saved outside of the Room under that have Security controls applied are no longer accessible. Learn more about disabling Rooms here.

Archive

We recommend creating an archive of your Data room before the room has been frozen, as all users will only have read-only access post-freeze. Learn more about creating an archive of your data room here.

FAQs

What should I do before requesting a data room freeze?

Prior to requesting a room freeze - Check that all users and teams have the correct access to documents including Teams that Administrators are in - As when a room is frozen Administrators are turned into Viewers and can only see what their team can view from their team security. Here is how to check and edit team security.

What roles will be changed?

  • Admins will become Viewers

  • Publishers will become limited viewers

  • Viewers and Limited Viewers will not change.

What Q&A roles will be changed?

  • Q&A admins will become Q&A observers - View only

  • Q&A observers full control will become Q&A observers - View only

  • Guest Question Authors and Approvers will become Question Viewers

Can I close my data room after the room freeze?

📧 Email Ansarada Support ([email protected]) requesting that the Room be closed.

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