Submission Room archives can be requested at any stage of a deal through the tender platform. They can only be requested by administrators in the platform.
They can be for the entire Room, including Q&A, the Submissions or for part of the Room. Learn more about Archive types here.
⚠️Good to know: Archiving a Room, will not automatically close down the Room. Learn more about how to disable a Room here.
There are two archive options: a full archive (the entire Room) or a filtered version of the Room.
Option 1: Entire Room (full archive)
Full archives are suitable for internal purposes, not for sharing with any other parties. This is because they contain:
All files and folders (both Enabled and Disabled).
All questions and answers, including attachments and internal comments.
All uploaded Submissions
The Activity log by person report.
The Document views report.
Option 2: Filtered Room
Filtered archives of the Room are suitable for sharing with other parties, and can mirror what a Team in the Room can see. There are several options for filtered Room archives. Select from the following for inclusion in your Archive:
Team, which determine the files, folders, submissions and Q&A that are included.
Sub-team, which determine if the files, folders, submissions and Q&A are only to show one Sub-teams access or all Sub-teams sitting within the parent Team.
Disabled documents, which include files and folders that are disabled but allowed to the Team and Sub-team(s) selected.
⚠️Good to know: Including All Sub-teams in an Archive link will include the data and information of all Sub-team's within a parent Team. This means that all documents and Q&A for each Sub-Team within the parent Team will be merged and included.